EDITOR-IN-CHIEF
• vision caster for the yearbook
• has a clear idea of the direction the yearbook will take: 1) a concept or a theme, 2) sections the book will have, 3) coverage as it relates to telling everyone’s story, new angles for traditional events, day-to-day routine.
• conducts editorial board meetings
• keeps accurate ladder
• assigns specific pages to deadlines
• determines color coverage
• tracks progress of deadlines weekly with art director/design editor
• acts as staff cheerleader
• works one-on-one with editorial board members critiquing work, checking progress, motivating, problem solving
• manages and motivates staff
• oversees the overall book plan
• directly supervises cover, endsheets, theme pages and dividers
• oversees proof corrections
• responsible to adviser
PRODUCTION EDITOR
• supervises production team
• supervises all “pre-press production” of the yearbook which comprises taking layouts from paper to screen to disk
• has a strong grasp of design
• has strong computer skills
• understands the use of style palettes and templates
• supervises creation of all style palettes
• supervises creation of sectional plans
• responsible for staff style book which includes a print out of each template version with any descriptors needed to explain headline requirements, caption starters, layout restrictions, etc.
• works one-on-one with production team, solving computer formatting problems, showing shortcuts
• tracks progress of pages in progress on computer
• keeps backup disks on all pages
• organizes disks/font disks
ART DIRECTOR/DESIGN EDITOR
• plans visual execution of concept/theme through fonts, layouts and graphics
• works with section editors to discern specific needs of section
• creates visual unifiers throughout each section and for the entire book
• looks for ways to avoid visual monotony within sections by using at least 4 layout alternatives (varied dominant shapes, copy treatments, etc.
• works with production editor to create style palettes/section templates and to discern feasibility of special effects
• works with editor-in-chief to plan color for most effective usage
• works with production team to modify layouts to meet spread needs
• creates and compiles a visual idea file from magazines, catalogs, etc.
• check layouts for consistency, quality
• trains staff how to design layouts following template formats
COPY EDITOR
• supervises all written work
• works with section editors to determine copy assignments for each deadline
• assigns all articles/features/copy
• holds pre-writing class workshop
• assigns headlines to writing team, may be done in brainstorming group
• assigns captions to writing team
• creates schedule of mini-deadlines to allow for complete writing process
• keeps chart by deadline of copy due
• tracks progress of articles daily
• serves on editorial board
• supervises copy writers
• reads, critiques, edits all draft copy
• meets with writers to discuss copy revisions
• gives to editor-in-chief/adviser all final copy for final edit/approval
• prepares information/data sheets for club advisers, class sponsors, team coaches
• trains copywriting staff
• reads copy for spelling, grammar and style consistency
• helps editor with copy content on cover, endsheets, theme-related pages, opening, divisions and closing
• keeps and shares an idea file of writing samples from other sources
PHOTO EDITOR
• supervises all photography for book
• works with section editors to determine photo assignments for each deadline
• assigns all photos to photo team
• assigns mini-deadlines with time for adequate coverage, allowing for reshooting
• returns prints to photographers for caption identification
• returns finished prints and caption IDs to section editors for layout placement
• keeps organized file of contact prints, negs, used prints and/or digital images
• keeps and tracks calendar of school activities for photo coverage
• knows photographers and strengths and weaknesses
• trains staff how to fill out Photo Assignment Sheets and photographers how to use them
• notifies the subjects when photos are scheduled
• makes sure no photo is used more than once
• trains photographers/staffers to set up group photos and how to get the names of all people in them
• schedules visits of professional photographers
• regularly inventories and orders needed photo supplies
• compiles an idea file of good photos from periodicals, catalogs, etc. and displays them in the room.
SECTION EDITOR
• works with editor-in-chief to plan material covered in section and assign deadlines to pages
• works with art director/design editor to plan visual execution of the section (which layout goes where)
• works with copy editor to plan and assign stories/coverage for section
• works with photo editor to plan and assign photo coverage for section
• works with production editor to monitor page progress
• keeps current section ladder and tracks page progress daily
• chooses photos for each spread
• supervises section team
• checks spelling of every name on every page in section
• does final check of pages for completion before submission to plant
• works with professional photographer to schedule IDs, group photos. Does everyone have a picture?
• makes initial proof corrections for section
BUSINESS MANAGER
• oversees all financial aspects of the book
• works with adviser to prepare budget, plan sales campaign for books, ads
• keeps track of the yearbook account
• organizes book sales and record keeping system
• coordinates marketing publicity for book sales
• organizes yearbook distribution
• organizes solicitation of advertising
• keeps accurate records of advertisers, size/type of ads, balance paid/owed
• directs and conducts class instruction on selling ads
• coordinates design, copy, photos in ad section
STAFFER
• works alone or with a team to complete assigned spreads
• completes photo request forms for each assigned spread
• chooses/crops/labels photos for each assigned spread
• writes copy and captions for each assigned spread
• checks spelling of every name on each completed page
• inputs spreads into computer
• spell checks and proof reads all copy before submitting to copy editor
• does check of pages for completion before submission to editors
• is responsible for making all assigned deadlines
• must stay at lunch or after school when necessary to make assigned deadlines
• sells ads, helps with sales and distribution and any other tasks as needed/assigned by editors or adviser
• tags all names on spread for index
• responsible to editorial board and adviser